Youth Ministry Dashboard - 508(c)(1)(a) & 501(c)(3) Demo

👨‍🎓

Active Students

127

↑ 12% from last month

📅

Avg Weekly Attendance

89

↑ 5% from last week

🎉

Upcoming Events

8

Next: Summer Camp

🙋

Active Volunteers

24

↑ 2 this month

Weekly Attendance Trend

82 Week 1

86 Week 2

76 Week 3

95 Week 4

89 This Week

Upcoming Events

25

JAN

Friday Night Live

Weekly youth gathering with worship, games, and teaching

⏰ 7:00 PM - 9:00 PM 📍 Youth Center 👥 65 Registered

02

FEB

Winter Retreat 2026

3-day mountain retreat with worship, teaching, and outdoor activities

⏰ Fri 5PM - Sun 2PM 📍 Mountain View Camp 👥 42 Registered

14

FEB

Valentine's Outreach

Community service project delivering care packages

⏰ 2:00 PM - 5:00 PM 📍 Various Locations 👥 28 Registered

All Students (127)

Name	Grade	Age	Small Group	Attendance	Status
ES Emma Smith emma.smith@email.com	10th	15	Grace Group	92%	Active
LJ Liam Johnson liam.j@email.com	11th	16	Faith Warriors	88%	Active
OW Olivia Williams o.williams@email.com	9th	14	Hope Circle	95%	Active
NB Noah Brown noah.brown@email.com	12th	17	Kingdom Builders	78%	Follow-up
AD Ava Davis ava.davis@email.com	10th	15	Grace Group	100%	Active

All Parents

Parent Name	Student(s)	Phone	Email	Preferred Contact
MS Michael & Sarah Smith	Emma Smith	(555) 123-4567	smith.family@email.com	Text + Email
DJ David & Jennifer Johnson	Liam Johnson	(555) 234-5678	johnson.fam@email.com	Email
RW Robert & Linda Williams	Olivia Williams	(555) 345-6789	williams.home@email.com	Text
JB James & Patricia Brown	Noah Brown	(555) 456-7890	brown.family@email.com	Text + Email
CD Christopher Davis	Ava Davis	(555) 567-8901	c.davis@email.com	Phone Call

Enter Security Code

_ _ _ _

Try code: 1234 (Smith Family)

Today's Check-Ins

Student	Check-In Time	Checked In By	Status
Emma Smith	6:45 PM	Sarah Smith (Mom)	Checked In
Liam Johnson	6:52 PM	David Johnson (Dad)	Checked In
Olivia Williams	6:58 PM	Linda Williams (Mom)	Checked In

Upcoming Events

Past Events

Camps & Retreats

25

JAN

Friday Night Live

Weekly youth gathering with worship, games, and teaching

⏰ 7:00 PM - 9:00 PM 📍 Youth Center 👥 65/80 Registered

02

FEB

Winter Retreat 2026

3-day mountain retreat with worship, teaching, and outdoor activities

⏰ Fri 5PM - Sun 2PM 📍 Mountain View Camp 👥 42/50 Registered

14

FEB

Valentine's Outreach

Community service project delivering care packages to seniors

⏰ 2:00 PM - 5:00 PM 📍 Various Locations 👥 28/40 Registered

21

FEB

Game Night Extravaganza

Board games, video games, pizza, and fun competitions

⏰ 6:30 PM - 10:00 PM 📍 Fellowship Hall 👥 38/60 Registered

18

JAN

Friday Night Live

Weekly youth gathering - Last week's session

👥 72 Attended ⭐ 4.8/5.0 Rating

15

JUL

Summer Camp 2026

1-week summer camp with outdoor activities, worship, and discipleship

⏰ Mon - Fri (7 days) 📍 Lakeside Retreat Center 👥 18/60 Registered 💰 $350/student

02

FEB

Winter Retreat 2026

3-day mountain retreat with worship, teaching, and outdoor activities

⏰ Fri 5PM - Sun 2PM 📍 Mountain View Camp 👥 42/50 Registered 💰 $125/student

Total Groups

8

Active Leaders

16

Students in Groups

112

Avg Group Size

14

All Small Groups

Group Name	Leaders	Students	Meeting Time	Location
Grace Group	Sarah Miller, Tom Anderson	16 students	Wednesday 7:00 PM	Room 201
Faith Warriors	Mike Thompson, Lisa Chen	14 students	Wednesday 7:00 PM	Room 202
Hope Circle	Jennifer Davis, Rob Martinez	15 students	Wednesday 7:00 PM	Room 203
Kingdom Builders	Chris Wilson, Amy Johnson	12 students	Wednesday 7:00 PM	Room 204
Light Bearers	David Lee, Emily Rodriguez	13 students	Thursday 6:30 PM	Room 205

All Volunteers (24)

Name	Role	Background Check	Training Status	Active Since
SM Sarah Miller	Small Group Leader	✓ Approved	Complete	Jan 2024
MT Mike Thompson	Small Group Leader	✓ Approved	Complete	Mar 2023
LC Lisa Chen	Worship Leader	✓ Approved	Complete	Sep 2024
JD Jennifer Davis	Small Group Leader	✓ Approved	In Progress	Dec 2025
CW Chris Wilson	Tech Coordinator	Pending	In Progress	Jan 2026

Current Series

Media Library

Upcoming

Current Teaching Series: "Identity in Christ"

Week	Lesson Title	Teacher	Date	Resources
Week 1	Who Am I?	Pastor Mike	Jan 4, 2026	Slides Video Guide
Week 2	Created with Purpose	Sarah Miller	Jan 11, 2026	Slides Guide
Week 3	Loved by God	Pastor Mike	Jan 18, 2026	Slides Video Guide
Week 4	Living Your Identity	Lisa Chen	Jan 25, 2026	In Progress

Total Videos

142

Presentations

87

Study Guides

63

Worship Songs

215

Planned Teaching Series

01

FEB

Relationships That Matter

4-week series on biblical friendships and dating

📚 4 Weeks 👨‍🏫 Pastor Mike & Sarah Miller 📝 Planning Stage

01

MAR

Faith in Action

5-week series on putting faith into practice

📚 5 Weeks 👨‍🏫 Guest Speaker Series 📝 Confirmed

Messages Sent (This Month)

147

Open Rate

78%

Text Delivery Rate

99%

Active Subscribers

312

Recent Communications

Date	Type	Subject	Recipients	Status
Jan 19, 2026	Email	Winter Retreat Registration Reminder	85 Parents	Sent
Jan 18, 2026	Text	Friday Night Live This Week!	127 Students	Delivered
Jan 15, 2026	Email	January Newsletter	312 Subscribers	Sent
Jan 12, 2026	Text	Event Cancellation - Weather	65 Parents	Delivered

Medical Info

Incident Reports

Emergency Protocols

Students with Special Medical Needs

Student	Allergies	Medications	Emergency Contact	Alert Level
Emma Smith	Peanuts (Severe)	EpiPen Required	(555) 123-4567	High
Liam Johnson	Bee Stings	Antihistamine	(555) 234-5678	Medium
Noah Brown	Lactose	None	(555) 456-7890	Low
Sophia Martinez	Shellfish (Severe)	EpiPen Required	(555) 678-9012	High

Incident Reports

Date	Type	Description	Student(s)	Status
Jan 18, 2026	Minor Injury	Scraped knee during basketball	Jake Williams	Resolved
Jan 11, 2026	Behavioral	Conflict between students - resolved	2 Students	Resolved
Jan 4, 2026	Medical	Student felt dizzy - parent picked up	Mia Chen	Resolved

Emergency Response Protocols

🚨 Medical Emergency

Call 911 immediately
Notify parent/guardian
Administer first aid if trained
Document incident thoroughly
Follow up with family within 24 hours

⚠️ Fire/Evacuation

Sound alarm and evacuate immediately
Lead students to designated meeting point
Take attendance roster with you
Account for all students at meeting point
Contact emergency services if needed

🔒 Lockdown Protocol

Lock all doors immediately
Turn off lights and stay quiet
Keep students away from windows/doors
Do not open door until all-clear from authorities
Follow instructions from law enforcement

Year-Over-Year Growth

+18%

↑ 19 students

Avg Attendance Rate

70%

↑ 3% from last year

Event Participation

85%

Strong engagement

Parent Satisfaction

4.7/5

Based on 52 surveys

Monthly Attendance Trend

78 Sep

84 Oct

88 Nov

71 Dec

92 Jan

Attendance by Grade Level

Grade	Total Students	Avg Attendance	Rate	Trend
9th Grade	32	24	75%	↑ 5%
10th Grade	35	26	74%	↑ 2%
11th Grade	28	18	64%	↓ 3%
12th Grade	32	21	66%	↑ 1%

Dashboard Overview

Weekly Attendance Trend

Upcoming Events

Friday Night Live

Winter Retreat 2026

Valentine's Outreach

Student Directory

All Students (127)

Parent Directory

All Parents

Digital Check-In System

Enter Security Code

Today's Check-Ins

Events & Activities

Friday Night Live

Winter Retreat 2026

Valentine's Outreach

Game Night Extravaganza

Friday Night Live

Summer Camp 2026

Winter Retreat 2026

Small Groups

All Small Groups

Volunteer Team

All Volunteers (24)

Curriculum & Resources

Current Teaching Series: "Identity in Christ"

Planned Teaching Series

Relationships That Matter

Faith in Action

Communications

Recent Communications

Safety & Security

Students with Special Medical Needs

Incident Reports

Emergency Response Protocols

🚨 Medical Emergency

⚠️ Fire/Evacuation

🔒 Lockdown Protocol

Reports & Analytics

Monthly Attendance Trend

Attendance by Grade Level

Create New Event

Send Message

Quick Check-In